What is Muster Roll?

Muster Roll is a document used in the workplace to maintain a record of the employees present at a given time. The HR department maintains the muster roll and lists the name, designation, and time of arrival & departure of all employees. It is used to monitor the employees’ attendance and can also act as proof of a record of salary payments, overtime and employee leave. It is an important register that helps the organization maintain a systematic employee record.

Benefits of maintaining a muster roll

• Attendance tracking: This helps employers ensure that employees show up for work as required.
• Payroll management: It is an important document for payroll management as it helps employers accurately calculate the wages of employees based on the number of days they have worked.
• Accountability: Muster rolls clearly record who was present and absent at any given time. This helps employers hold employees accountable for their attendance, leading to better performance.
• Workforce management: It makes it easier for employers to check who is on the job, allowing them to adjust schedules accordingly.

List of information present in a muster roll

Generally, a muster roll includes the following important information:

• Employee name
• Job title
• Department
• Time of arrival & departure
• Overtime hours worked
• Leaves taken
• Termination dates (if applicable)
• Emergency contact numbers

Muster Roll – FAQs

Is muster roll required?

Yes, a muster roll is mandatory for every organization, particularly in sectors that employ a labor force. It should include information such as employee name, attendance, nature of work, and wages/salaries.

How does a muster role vary from an attendance register?

Though muster role and attendance register involve in tracking employees, they both serve different purposes. A muster roll is primarily used in emergency situations and often linked to specific activities like inspections or deployment, whereas an attendance register is used to record the daily presence of an employee, covering regular work hours or meetings.

What exactly is Form 31?

Employee Provident Fund Advance form, otherwise known as, Form 31 is the official document used by employees to claim partial withdrawals from their EPF account for specific financial needs as permitted by the EPFO.