Form 11

The Employee’s Provident Fund (EPF) is a government-backed social security scheme that helps you save money for retirement. The government requires the employee and the employer to contribute a small amount every month to build up a large nest egg when you’re older. Form 11 is an integral part of it that allows employers to check whether their employees are already on board with the program or not.

What is Form 11?

When you join a company that the EPF Act, 1952 covers, you must fill out a self-declaration form called Form 11. This form helps you establish your previous record regarding contributions to the EPF.

In addition, the form helps transfer any previous PF funds to the new PF account. Previously, employees had to fill out Form 13 when they changed jobs or retired. However, with the introduction of a further modified Form 11, they no longer have to complete this additional step.

Benefits of Form 11

• If your new employee was previously a member of the EPF scheme, they would receive the same benefits—but under a new Member ID.
• It allows the Provident Fund Department to create a complete employee information database. The form also helps them verify and confirm the information in their investigations, accounts, and audits.
• You can transfer money quickly from your previous PF account by using Form 11.

Contents of Form 11

It has been revised to require employees to provide the following information.

• Employee’s name
• Employee’s DOB
• Employee’s Father’s/Husband’s name
• Their gender
• Contact number
• Employee’s Email ID
• Relationship of an employee with Employees’ Provident Fund (EPF) Scheme and EPS (Employees’ Pension scheme) whether they were a member of these schemes
• Previous employment details, including UAN, last working day, and scheme certificate number
• Educational credentials
• Marital status
• KYC details, including bank account number, Driving license/election card, etc.
• If an employee is a foreigner, then a passport number is required.

Employers are expected to give a declaration stating specific facts provided by an employee.

• Date of employee joining work
• PF ID number assigned to the employee
• UAN of employee
• Verification of KYC credentials

How to fill Form 11?

• First, you have to download form 11 from the official website.
• Now, you’ll need to fill in things like your name, father’s or spouse’s name, date of birth, gender, marital status, and contact details like email address and mobile number.
• Now fill up the details of your previous employment and whether you have participated in EPF or EPS. You have to mention details like Previous Provident Fund Account Number, Universal Account Number(UAN), Date of exit from previous employment in the format, Pension Payment Order (PPO), and Scheme Certificate No.
• You must attach the self-attested photocopies of your Bank account, Adhar number, and PAN.
• If you are an international employee and come to India with a work permit, then you have to mention your origin country, the passport number, and the passport’s validity date.
• Now, you have to declare the information that everything you have mentioned is true by signing the form and putting the date of the day and place.
• You also must declare it by your present employer with some precise details mentioned in the blog’s content part.
• After you’ve filled out Form 11, give it to your employer. They will sign the form and put their stamp on it and submit it to the regional EPF office.

Responsibilities of the employer of the establishment

• Fill out and submit a new Declaration Form (New format of Form No. 11) within one month of entering a post office. Upload the information in the UAN portal within twenty-five days from the end of every month.
• Within 15 days of receiving your UAN from EPFO, please share the details with your existing members by emailing them and getting their acknowledgment of receipt.
• Within 15 days of receiving this information, you should activate employees’ UANs.
• Ensure that the KYC details of all members are updated within a month of the receipt of UAN.
• Wherever employees do not have an Aadhaar card, their employer must get them to submit an Aadhaar Acknowledgement Slip within one month of receiving their UAN.
• The employer must upload the Aadhaar details of employees on the UAN portal within 15 days of receiving these details.
• Before you submit your PF claim form to the EPFO, make sure all the information on it is correct and up to date.

What is an international employee?

• An Indian citizen is working in another country covered by an agreement between India and that other country regarding Social Security benefits.
• If you’re not Indian and working here with an association covered under the Employees’ Provident Funds & Miscellaneous Provisions Act, 1952, you may be eligible for certain benefits.

Things to remember if you are an International employee

• A SSA is a symbiotic treaty to ensure that workers are covered by social security in both countries. In return for equal treatment of citizens posted abroad, the agreements protect against duplicate coverage and guarantee continued payment of benefits. India has signed operating SSAs with Germany, Belgium, Switzerland, France, Grand Duchy of Luxembourg, Denmark, Netherlands, Republic of Korea, Hungary, Sweden, Finland, Czech Republic, Austria, Norway, Canada, Portugal, Australia, Japan, and Quebec.
• Employees who contribute to social security programs in their home countries and have been certified by the issuance of a “Detachment Certificate” for a specified period with respect to the Social Security Agreement between India and the specific country they are working in are called “excluded employees.”
• There is no rule saying you must stay in India for a certain period before participating in the Employees’ Provident Fund. Each international worker who meets the eligibility requirements must be registered in the scheme from India’s first day of work.
• Even if a company decides to pay a foreign employee’s salary outside India, the PF provisions will still apply.
• In the case of a split payroll, your PF contribution will be based on your total earnings.
• Under the terms of an agreement between India and another country, an Indian worker attains the status of “International Worker” when employed in that country. This status lasts as long as they continue to receive benefits under a social security program covered under the agreement.

Conclusion

Form 11 is an essential part of the EPF scheme, but it can be a bit tricky to navigate. We’ve made it easy by outlining all the required information: details, document requirements, steps, etc. We hope this helps you throughout your employment journey!

Download PDF