What Is Employee Onboarding?

What Is Employee Onboarding?

It is important that the new members of any team adjust quickly and efficiently. This is especially true for the IT teams since technology involves constantly evolving systems. Setting up the new team and bringing them up to speed as soon as possible is necessary so that work can begin without a waste of time.

The goals of employee onboarding are the same, accommodating, assimilating, and accelerating the new hire to complete productivity.  However, there are some considerations to be borne in mind when members are being recruited to the IT team. The roles and skills of technical hires are different as compared to other departments.

Customizing the onboarding process to the needs of a technical hire ensures that the new joiner has a memorable experience and the return on investment (ROI) on hiring plans is beneficial With much of the world turning digital especially with the onset of the pandemic causing a seismic shift in the way work happens, it would be best to expedite the onboarding process for IT to make it precise and seamless.

Steps to Onboarding

An efficient employee onboarding process helps to increase productivity sooner than later while leaving no room for any ambiguity.  Some of the general steps to the onboarding process irrespective of which department are as follows:

Align new hires with company values

Sharing with new recruits’ core values of the organization will help clarify the purpose behind what everyone is doing.

Preplan Onboarding Activities to Suit the Role

Customizing the onboarding process will help new recruits to understand their roles and requirements faster. This helps them to settle in faster and start work right away.

Communicate Goals and Expectations Upfront

New hires must understand their roles and what is expected of them for the next year or so in order to streamline their work with the objectives of the organization. This way there are no gray areas.

Assign a peer mentor

Assigning a peer mentor or a buddy is a good idea so that the buddy can provide quick support. Integrating with the company culture and answering any questions a new recruit might have will be handled by the peer.

Onboarding for IT

Building effective onboarding plans to ramp up and retain talent is part of building the image of the company. Creating a favorable first opinion is half the battle won with regard to the workforce. The following are some of the best practices that can be followed for onboarding technical employees

Focus on Technicalities

Tech work focuses on specific skills and processes. Beyond the paperwork, payroll and benefits pre-boarding time can be utilized to show new tech hires how much they are valued. This will reflect in organizing access to any resources that they will require and so on.

Help Them Understand Their Value for the Business

The key to onboarding new recruits is to ensure they understand what they will be doing and how it will impact the business plan.

Give New Recruits A Small Project to Handle

Assigning a small exercise for recruits to handle will allow them to showcase their talent and capabilities. The team with which they will work should be sensitized to help them with queries to make orientation a pleasanter experience.

Give Them Time To Dig Through The Old Code

New hires should be given time to dig through the old code which is a great way to bring new joiners up to speed. It makes them familiar with the code base and code styling of the organization.

Give Them Hardware Which is Optimized and  Ready to Use

Computers and laptops issued to recruits should be optimized and fully optimized to run the systems, software, and processes without any glitches. In this way, work can begin right away. 

Personal Development Opportunities

Technical employees are passionate about what they do. Giving recruits learning opportunities which will form a part of their development plan. These can be aligned with the business objectives of the organization.

Give Them A Good Knowledge Base System

Taking into consideration the several systems and document sources there exist in an organization, it could take a long time to onboard employees familiarizing them with all of it.

Whereas a good knowledge management system that can manage all of that.

Offer Virtual Autonomy and Personal Connect

In today’s world, most of the work is in a remote setup. Newcomers must be offered a mix of connecting virtually as well as an occasional check-in.

Balance Learning with Doing

Passing on information to a recruit could at times seem like an overload of information. A more skillful way of doing it would be to balance theoretical knowledge with the practical aspect. This way the learning process becomes more meaningful to the new joiner too.

Building Cross-Functional Collaborative Teams

This helps to develop rapport across all teams within the organization rather than with just the team the new recruit is inducted into. This puts the employee at ease, gives them a fair idea about the working of each time, and more importantly builds their network.

Onboarding Should Be A Process Not a Single Event

One time long sessions just do not work for anyone. Instead, have them delivered in bite sized portions to make it a gradual induction process. This way the key concepts can be prioritized and given precedence to.

Encourage New Hire to Give Feedback

New joiners should be encouraged to give feedback. This helps them to not only understand the context of their roles within the company but also gives the company a lot of insight about what can be improved.

Every organization gets only one chance to create a first impression with a new joiner and up to 20% turnover is said to occur in the first 45 days itself.
When companies create a customized onboarding software it ensures that new employees are more engaged, more productive, and settle in sooner.

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