How to Use HRIS Software to Empower Employees

How to Use HRIS Software to Empower Employees

One of the main causes of a high employee turnover is the lack of Employee Empowerment. Employees get motivated when they feel that they can make a positive impact at work. However, they get demotivated when a lack of authority or resources hinders them from doing their best. 

Employee empowerment is an HR strategy that ensures that employees have all the tools and support they need to thrive at their job. Human Resource Information System or HRIS software allows HR team to easily collect, store and access HR data.

Keep reading for 6 great tips on how you can empower your employees using HRIS Software.

How Can Organizations Increase Employee Empowerment?

The first step towards increasing Employee Empowerment would be listening to them. Employers should listen to employees and act on any feedback received. Successful companies also give employees autonomy over their work. Empowered employees need opportunities to take on higher responsibilities and new roles.

Empowerment increases employee motivation, creativity, trust in leadership, creativity, and company profitability. Recognizing and rewarding employees for great work increases their confidence and engagement. Employees also need ongoing training to feel empowered to take on bigger responsibilities. 

A combination of the right management approach and proper use of HR information systems (HRIS) can increase employee empowerment. Instead of having many spreadsheets and physical files, all data gets stored on a single cloud-based platform.

Read more : Excel or Software – Which Is Better For Running Payroll?

6 Ways to Empower Employees using HRIS Software 

HRIS drastically reduces the amount of time spent on administrative tasks. This allows the HR department to focus on the bigger picture of employee engagement. 

1. Give Employees a Voice

90% of employees state that they are more likely to stay at a company that acts on their suggestions. HRIS software easily collects employee feedback and suggestions. The management can then read them and act promptly on all feedback that you receive. 

Modern HR software allows employees to provide feedback and suggestions at any time of day or night. Managers can then access the feedback in real-time. Then, they can plan a fast response and take positive action. 

The software also helps to track where innovative ideas and suggestions come from. This way, the right employees get rewarded for any ideas that increase productivity or profitability. 

2. Recognize and Reward High Performers

Employees should get recognized when they do a great job. This motivates them to keep working hard. It also gives them the confidence to take on bigger responsibilities.

Recognition doesn’t always have to take the form of an elaborate employee of the month award. Although this is still a great idea. A simple but public “well done” from a colleague can give an employee a spring on their step. 

If recognition requires a lengthy process of filling in forms, employees will feel too lazy to do it. HRIS software makes it easy for anyone in the organization to give kudos to great performers. This recognition from peers, managers, and even the C-suite develops an empowerment culture in your organization. 

3. Allow Self Directed Learning

Some HRIS systems have a learning and development module that allows employees to take online courses at their leisure. Many times, employees may not be able to attend a scheduled training due to work or family commitments. Online training courses allow them to decide when and where they want to learn.

The reduced cost of the courses allows employers to offer training opportunities to a larger number of employees. HRIS systems can also help an employee identify the skill gaps that prevent them from promotion. The employee is then empowered to identify training and courses they can take to address the gap. 

4. Increase Employee Autonomy

HRIS Software reduces employee reliance on the HR department. From the recruitment process, induction, onboarding, and even offboarding, an HRIS allows an employee to autonomously submit administrative paperwork.

Candidates can submit applications and get an automated response on their application status. This happens without intervention from your HR team. Additionally, employees can fill forms, read policies, and seek leave approvals directly on the system. 

HRIS systems also make it easy for employees to manage their work schedules and shifts. For instance, they can see the best time to request leave based on how much coverage there is. They can even swap shifts with their co-workers without involving their managers or supervisors.

5. Allow Transparency

An HR information system allows employees to view their personnel files and make changes to their profiles. Older generation workplaces kept personnel files in a locked cabinet. Typically, employees had no way of knowing if there were any errors in their data.

In case of any changes, an employee needed to fill in new forms. Then, they just needed to trust that the HR administrator would update their file. An HR system cuts out the middleman and gives employees autonomy over their data. 

6. Increase Communication

HRIS systems can improve communication within your organization. Management can make company-wide announcements that reach all employees in an instant. This cuts down on the gossip and misinformation spread through the company grapevine.

Employees can also chat or call each other about confidential company matters through the HRIS. Without this software, employees may need to plan meetings to discuss an issue that they could sort in a minute through a group chat. The faster communication lines give employees the information they need to make decisions on work projects.

The HRIS can also alert the team on important information. This includes team birthdays, anniversaries, etc. This empowers employees to take the initiative and send each other congratulatory messages and gifts on special occasions. 

The way forward

Employee empowerment is an important HR strategy that can increase your profitability and employee engagement. Investing in the right HRIS software will reduce the time that your HR team spends on admin tasks. This allows them to focus on the human side of people management.

HRIS software also makes it easy for you to recognize your employees. You can receive their feedback so that they can feel seen, heard, and valued. 

Are you looking for a system to help improve HR management within your company? Contact us today to Get a Free HR Software Demo.

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